At International Automotive Components, it’s what’s inside that really drives us. Operating across 19 countries, we bring over 160 years of automotive expertise to the forefront in crafting beautiful interiors that help to differentiate vehicles in the global marketplace. We believe our employees to be our greatest asset: we welcome employees of all backgrounds, and are proud to provide benefits such as professional development opportunities, a gym scheme, and length of service awards among many others.
We are excited to confirm the below opportunity to join our innovative and conscientious team:
Executive Assistant
Main purpose of the job
Supporting the Chief Operating Officer in administrational assistance across numerous projects. High attention to detail working across several projects’ delivery. Administrational support surrounding research, presentation, and clerical duties.
Main missions and results
• Dealing with correspondence, managing diaries, and organising meetings and appointments, often controlling access to the manager/executive diary.
• Organising events and conferences.
• Co-ordinating bookings for business travel, including but not limited to flights, hotels and transfers.
• Supporting with collating data for tasks and deadlines.
• Researching, compiling, and preparing reports, presentations and correspondence managing databases and filing systems.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers, and clients.
• Using a financial awareness to assess reports and data for recommendations and executive summary.
• Complete research online, reaching out to external companies to obtain information on a project led basis.
• Collating and filing expenses.
• Miscellaneous tasks to support their manager and conducting research.
Preferred skills and experience
• Previous experience as executive assistant or personal assistant.
• Fluent German and English in speaking and writing.
• Strong Business Acumen.
• Advanced computer skills including MS-Word, Excel, PowerPoint.
• Strong Communicator with excellent professional communication skills.
• High levels of self-management and accuracy throughout all projects.
• Understanding of sensitive and confidential data requirements.
• Driven, self-starter with ability to work independently and manage a broad range of daily activities.
• Ability to concentrate and pay close attention to detail.
• Ability to work under pressure to get the task completed.
IAC is an equal opportunities employer and committed to eliminating discrimination and encouraging diversity amongst our workforce. Our aim is that our workforce will be truly representative of all sections of society and each employee feels respected and able to give their best. We oppose all forms of unlawful and unfair discrimination. We are committed to creating an environment in which individual differences and the contributions of all our staff are recognised.
Interested?
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV with your contact details.
If this job isn't quite what you are looking for but you are looking for a new position within Automotive, please contact us for a confidential discussion on your career.