We are excited to confirm the below opportunity to join our innovative and conscientious team:
Team Coordinator - 6/12 month FTC
Elmdon, Birmingham
Role accountabilities:
•As the Team Co-ordinator you’ll have sole responsibility of the CEO time, prioritising key business activity, liaising with their leadership team, management and preparation of documentation and follow up of actions, delivery on time and on quality of all tasks assigned.
•Daily duties will include, diary management, meeting organisation and office administration.
•Liaising with colleagues and external contacts to book travel and accommodation, expense organisation and maintain the gifts and entertainment register on behalf of the team and the holiday trackers for effective team management.
•On top of that the role holder will provide support to the Transformation Director on the project co-ordination of critical transformation projects.
•Complete research online, reaching out to external companies to obtain information on a project led basis.
•Prepare and attend meetings, taking minutes and circulating notes.
•Organising documentation, co-ordinating quality and timely inputs from the cross functional teams.
•Researching, compiling and preparing reports, presentations and correspondence managing databases and filing systems.
•Dealing with correspondence, managing diaries and organising meetings and appointments, often controlling access to the manager/executive diary
•Organising events and conferences.
•Supporting with collating data for tasks and deadlines.
•Implementing and maintaining procedures/administrative systems.
•Using a financial awareness to assess reports and data for recommendations and executive summary, as well as collating and filing expenses.
•Miscellaneous tasks to support their manager and conducting research.
Preferred skills and experience:
•Previous experience working in a personal assistant, organisational or administration role.
•Proficient analytical and problem-solving skills.
•Proven ability to work in a fast-paced, changing organisation.
•Ability to work under pressure to get the task completed.
•Ability to prioritise urgent and important workstreams and tasks.
•Above average written and verbal communication skills.
•Excellent IT skills – particularly with Microsoft Office packages.
•Existing knowledge of working with finance processes, venue booking and system usage.
•Confidentiality when dealing with sensitive information.
•Is extremely organised with excellent stakeholder management capabilities.
•Detail orientated with good organisational and time management skills.
•High levels of self-management and accuracy throughout all projects.
•Adaptable to business requirements quickly and without the need for constant direction.
•Capable of prioritising workload and support the change.
•Strong Business Acumen.
•Driven, self starter with ability to work independently and manage a broad range of daily activities.